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How to Write an Effective Letter to your Legislator

Step 1: Include your address at the top of the letter.

Step 2: Identify your Legislator. Be sure to address the Legislator appropriately by using “The Honorable” in the address line and “Representative” or “Senator” in the salutation. A colon follows the Salutation.

Step 3: Introduce yourself. State your connection to the legislator. Identify if you are a constituent of the Legislator. The other characteristics are, “I am a taxpayer, citizen, and voter who resides in the ____________________ School District.”

Step 4: Note any relevant facts you wish the Legislator to consider.

Step 5: Let the Legislator know what you are asking for. For example, “I am requesting that the state use a portion of the Rainy Day Fund to support public education.” (Keep this to one or two points.)

(For Steps 4 & 5: You may use the Community Legislative Committee’s Legislative Priorities, available on their website.)

Step 6: Thank the Legislator for his or her time and support. Close the letter with “Sincerely,” “Yours truly,” or “Respectfully.”

If you wish to contact others, please consider contacting the Chairs and/or the other members of the key committees: House and Senate Education Committee and the Senate Finance Committee.

Sample Letter to a Legislator

Download Sample as a Word Document →

Letter Writer’s Name
Street Address
City, PA and Postal code

Honorable __________
Street Address
Suite number
City, PA Postal Code


Dear Representative or Senator _______________,

I am writing you about ______________________. I know you share my commitment to _____________________. I have lived in your district for the past ___________ years. Through my work in _______________ area I see first-hand the need for _________________. I am convinced that ______________________ will help. I ask for your support regarding_______________________.

As a clinician, I recently ________________________ ( add a personal story if able here relating to your request.)

I understand that the ___________ committee will be hearing about the ___________________ bill this session. I urge you to support this measure when it comes before you. I would be happy at any time, to provide you with more examples of _______________. I hope we can count on your support. Thank you for your work on behalf of our district and the State of Pennsylvania.


Your name

Personally Write to Your Legislator